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A Modern Guide to Recruiting for Engineers and Building a Top Team

A Modern Guide to Recruiting for Engineers and Building a Top Team

Struggling with recruiting for engineers? This guide shares proven strategies for sourcing, interviewing, and retaining the technical talent you need to win.

Hiring engineers isn't like filling any other role. It demands a specialized, multi-stage strategy that goes way beyond posting on generic job boards. You need to attract and keep top-tier technical talent, and that means defining roles with absolute clarity, knowing where to find people (think GitHub, not just LinkedIn), and building an interview process that respects their skills and time.

The whole game is about understanding what engineers actually care about: solving interesting problems, having the autonomy to do their best work, and being part of a strong engineering culture.

Building the Foundation for Your Engineering Hiring Strategy

Great engineering hires don't happen by accident. The process doesn't start with a job post; it starts with a rock-solid foundation that connects what your business needs with the reality of the tech talent market. This first phase is all about creating a blueprint. Without it, you’re just winging it, wasting time, and turning off the exact people you want to hire.

And let's be clear: the market is brutal. In the UK alone, the engineering workforce has hit 6.4 million professionals, which is nearly 20% of all workers. Even with that massive number, the country is staring down an annual shortage of up to 59,000 engineers. This gap is only getting worse thanks to an aging workforce and years of underinvestment in training. That’s why a deliberate, well-thought-out plan isn't a "nice-to-have"—it's essential.

This initial groundwork boils down to three core pillars: defining the role, clarifying the tech stack, and crafting a compelling Employee Value Proposition (EVP).

Diagram illustrating the engineering hiring foundation process: define role, define stack, and craft EVP.

As you can see, these three elements are completely intertwined. A fuzzy role definition leads to the wrong tech stack requirements and a weak, unconvincing EVP. Nail the foundation, and the rest of the process becomes infinitely smoother.

From Vague Needs to a Concrete Role Blueprint

First things first: you need to translate a business goal—like "we need a new recommendation engine"—into a detailed, specific role. Just putting out an ad for a "Senior Software Engineer" is a recipe for disaster. It’s lazy, and it tells great candidates nothing.

You have to go deeper. Get the hiring manager and key team members in a room and hammer out the specifics by asking the right questions:

  • What’s the core problem this person will own? Are they scaling infrastructure, shipping new features, or fine-tuning existing algorithms? Get specific.
  • What does success look like in 6-12 months? Define tangible outcomes. Think "reduce API latency by 30%" or "launch the v1 of our new data pipeline," not "contribute to the team."
  • Who will this person work with every day? Understanding the cross-functional dependencies helps you pinpoint the exact communication and collaboration skills needed, not just the technical ones.

This exercise transforms a generic title into a mission-driven profile. "Senior Software Engineer" becomes "Senior Backend Engineer (Python/Go) to scale our machine learning inference services." That level of detail is a magnet for the right people.

Crafting a Job Description That Doesn't Suck

With your blueprint in hand, it's time to write the job description. Most are terrible—just a laundry list of responsibilities and generic corporate fluff. Yours needs to be different. It's a marketing document designed to sell the role, not just list tasks.

A modern job description that actually attracts talented engineers has a few key ingredients.

Essential Components of a Modern Engineering Job Description

ComponentWhy It Matters To EngineersExample Snippet
The MissionEngineers want to know their work has an impact. Start with the "why.""You'll be the lead engineer scaling our real-time analytics pipeline, a system that processes over 10 billion events daily and powers decisions for our largest enterprise customers."
Tech Stack & ChallengesThis is the fun part. Be specific about the tools and, more importantly, the hard problems they'll get to solve."Our stack is Go, Kafka, and Kubernetes on GCP. Your first major challenge will be to re-architect our data ingestion service to handle a 10x increase in traffic."
Team & CultureWho will they be working with? What's the team dynamic like?"You'll join the 6-person Platform team, a group of senior engineers who value clean code, pragmatic solutions, and blameless post-mortems. We do weekly tech talks and have a dedicated budget for conferences and learning."
What Success Looks LikeSet clear expectations for the first 3, 6, and 12 months. This shows you've actually thought about the role."In your first 90 days, you will ship your first major feature to production. By 6 months, you'll be leading the design for our next-generation API."

This approach frames the role as an opportunity, not just a job, which is a critical distinction for attracting top performers.

Crafting an Engineer-Centric Value Proposition

Once the role is crystal clear, you have to answer the million-dollar question: why should a top engineer join your team over the dozens of others trying to hire them? This is your Employee Value Proposition (EVP), and it can't be about free snacks and ping-pong tables. Engineers see right through that.

Your EVP must answer one question above all others: "What interesting problems will I get to solve, and who will I be solving them with?" Focus on autonomy, impact, and the caliber of your engineering team.

Highlight the stuff that genuinely resonates with a technical audience:

  • The Technical Challenges: Be explicit about the complex, engaging problems they'll get to sink their teeth into.
  • Autonomy and Ownership: Talk about the freedom they'll have to make technical decisions and own their work from end to end.
  • Growth and Learning: Show them a clear path for professional development, mentorship, and career progression.

As you build out this foundational plan, remember to consider all your options. Sometimes, understanding the advantages of using a recruiter can help you amplify your efforts. A strong foundation makes every single part of your hiring funnel—whether it's run internally or with a partner—far more effective.

Finding and Engaging Top Engineering Talent

A laptop displaying a blueprint on a wooden desk with a notebook, pen, and a 'ROLE BLUEPRINT' sign.

With a solid role blueprint in hand, it’s time to shift from planning to action. Here’s the uncomfortable truth about recruiting engineers: the best ones are almost never looking for a new job. They’re usually deep in interesting problems at their current company, and they need a damn good reason to even open a conversation.

If you’re just posting a job and waiting for applications to roll in, you’re only seeing a tiny fraction of the talent pool. This is where a proactive, multi-channel sourcing strategy becomes your secret weapon. It’s all about meeting engineers where they actually hang out, not just where recruiters do.

Going Beyond the Usual Suspects

To find those exceptional passive candidates, you need to think like an engineer. Where do they spend their time? I can tell you it’s almost never on a traditional job board. You’ve got to expand your search to the platforms where their work speaks for itself.

  • GitHub: This isn't just a place to store code; it's a living portfolio. Look for engineers contributing to open-source projects relevant to your tech stack. An active commit history, thoughtful pull requests, and engagement with other developers are all powerful signals of skill and passion.
  • Stack Overflow & Niche Forums: Who is consistently dropping high-quality answers to complex technical questions in your domain? These people are often true subject matter experts and proven problem-solvers. High reputation scores in relevant tags are a goldmine.
  • Technical Blogs & Newsletters: Engineers who take the time to write about their work show off strong communication skills and a desire to share knowledge. Following these channels can lead you straight to the people shaping the conversation in your field.

These channels give you the kind of rich context a standard resume could never provide. You get a direct look at their technical chops, their communication style, and what genuinely excites them.

Crafting Outreach That Actually Gets a Response

Generic, copy-paste outreach messages are the fastest way to get your email deleted. Engineers get dozens of these a week, and they've developed a sixth sense for spotting them. To stand out, your outreach needs to be built on personalization and genuine respect for their work.

The goal of your first message isn't to sell the job; it's to start a conversation. Show them you've done your homework by referencing something specific they've built, written, or solved.

Your message should be short, to the point, and prove you see their value. Instead of the tired "I found your profile and was impressed," try something more like this:

"Hi [Candidate Name], I came across your open-source library, [Project Name], on GitHub and was really impressed with how you handled [specific technical detail]. At [Your Company], we're tackling a similar challenge with [briefly explain challenge], and your approach got me thinking. Would you be open to a brief chat about the problem space? No strings attached."

This works because it changes the dynamic from "I have a job for you" to "I respect your work and would value your perspective." It’s a peer-to-peer conversation starter, not a sales pitch. For more on this, it's worth exploring how specialized recruiters for engineers tailor their communication.

Leveraging Your Internal Network

Don't forget that one of your most valuable sourcing channels is right under your nose: your current engineering team. A referral from a trusted colleague is infinitely more powerful than a cold message from a recruiter. Your engineers can vouch for the company culture and the technical challenges in a way no job description ever could.

To make this happen, you need a structured referral program that is simple, transparent, and rewarding. Don’t just ask your team for names. Give them the detailed role blueprint you created and encourage them to think about the smartest people they’ve worked with in the past. This internal-first approach often brings in candidates who are not only a great technical match but a much better cultural fit from day one.

Designing a Candidate-Centric Interview Process

Let's be honest: an overly long, disorganized, or disrespectful interview process is the fastest way to lose a great engineering candidate. The market is just too competitive to treat interviews as a one-sided interrogation. You have to design an experience that feels more like a collaborative, two-way conversation.

The goal is to see how someone actually thinks and solves problems, not just whether they can recite algorithms from a textbook. When you build a process that respects their time and is transparent about expectations, you don't just make better hires—you build a killer employer brand. Every single touchpoint, from the first screen to the final round, says something about your engineering culture.

This isn't just a "nice-to-have" anymore. The US Bureau of Labor Statistics projects a solid 13% growth in engineering jobs through 2031, which is way faster than the average. At the same time, a massive retirement wave is coming, with 25% of current engineers expected to leave the workforce in the next decade.

With 9% of US engineering positions already unfilled and 75% of firms trying to hire more, a top-notch candidate experience is your secret weapon. For a deeper dive into these numbers, you can check out the full engineering hiring trends report.

Starting with a Respectful Technical Screen

The very first technical conversation you have with a candidate sets the tone for everything that follows. Forget the automated coding tests for now. A 30-45 minute chat with a hiring manager or a senior engineer is almost always more insightful.

This initial call should be all about their past projects and real-world experience.

Try asking open-ended questions like, "Tell me about the most complex technical challenge you've solved," or "Walk me through the architecture of a project you're really proud of." This approach lets you gauge their communication skills, how deep their understanding goes, and whether they're genuinely passionate about their work. It feels like a real conversation, not an exam.

An initial screen should be a filter for engagement and high-level competence, not a deep-dive interrogation. Your goal is to see if there's enough signal to invest more of their time and yours in the subsequent, more intensive stages.

The Art of the Take-Home Challenge

Take-home assignments can be a fantastic tool, but they're also incredibly easy to mess up. A good challenge should feel like a small slice of the actual work they’d be doing on your team. That means it needs to be tightly scoped, clearly defined, and—most importantly—respectful of their time. No more than 2-4 hours of work, tops.

Give them a clear prompt, maybe even a skeleton codebase to get them started, and a simple way to submit their solution (a private GitHub repo is perfect). This isn't about getting free work; it's a chance to see how they structure code, write tests, and document their thought process without the pressure of someone watching over their shoulder.

Evaluating Thinking with System Design Interviews

For anyone mid-level and up, the system design interview is non-negotiable. This is where you move beyond writing code and get a feel for how a candidate thinks about architecture, scale, and trade-offs. The trick is to keep the problem a bit ambiguous at the start.

Kick it off with a broad prompt, like "Design a URL shortening service" or "Lay out the backend for a photo-sharing app." The real test isn’t whether they draw a perfect diagram, but how they handle that ambiguity.

  • Do they ask clarifying questions? A great engineer will immediately start poking at the constraints. What's the expected traffic? Are there latency requirements?
  • Do they break the problem down? Look for a structured approach. They should identify the core components—API, database, caching layer—before getting lost in the weeds.
  • Do they talk about trade-offs? They should be able to explain why they chose a SQL vs. a NoSQL database, or what the pros and cons are of a particular caching strategy.

Think of this interview as a collaborative whiteboarding session. The interviewer should be a partner in the conversation, pushing back on ideas and introducing new constraints to see how the candidate adapts on the fly. It's the closest you can get to simulating a real architectural planning meeting.


Choosing the right interview format is key to getting the signal you need without alienating candidates. Each style has its own strengths and weaknesses, and the best hiring processes often mix and match a few of them.

Comparing Technical Interview Formats

This table breaks down the most common formats to help you decide which to use for different roles and skill assessments.

Interview FormatBest For AssessingPotential PitfallsPro Tip
Live CodingAlgorithmic thinking, problem-solving under pressure, basic coding syntax.Can induce high anxiety; may not reflect real-world coding practices.Use a collaborative editor and frame it as a pair-programming exercise.
Take-Home ProjectCode quality, project structure, ability to work independently.Can be time-consuming; risk of plagiarism or getting outside help.Keep it short (2-4 hours max) and focus on their explanation of the code.
System DesignArchitectural thinking, scalability, understanding of trade-offs.Can be too abstract if not grounded in a concrete problem.Start with a vague prompt and let the candidate drive the clarification process.
BehavioralCollaboration, communication, problem-solving approach, culture fit.Answers can feel rehearsed; difficult to verify claims.Use the STAR method (Situation, Task, Action, Result) to ask for specific examples.

Ultimately, the best interview process is one that gives candidates multiple ways to show you what they can do. By combining these different formats thoughtfully, you get a much more complete picture of a candidate's abilities while creating an experience that feels fair, comprehensive, and respectful.

Crafting a Compelling Offer They Cannot Refuse

Two professionals discussing during an interview, seated in green chairs with a glass of water.

You’ve made it through the sourcing, screening, and interview gauntlet. Now comes the most delicate part of recruiting for engineers: the offer. This is the moment where many companies drop the ball, thinking it’s all about the salary. The truth is, the offer is the grand finale of the entire candidate experience.

The best engineers are often off the market in just 10 days. A slow, vague, or lackluster offer is a surefire way to lose your top candidate to a competitor who acts with conviction and clarity.

Moving Beyond the Base Salary Number

While compensation is obviously important, it’s rarely the only thing a talented engineer cares about. Your offer needs to be a complete package that tells a story about their future with your company. It has to speak to their financial needs, career ambitions, and personal values all at once.

To nail this, you have to benchmark your salary bands against real-time industry data. Forget about outdated surveys. Use modern compensation platforms to make sure your offer is competitive for the role’s level, location, and specific tech stack. Coming in even slightly below market can send the wrong signal—that you don't truly value top-tier talent.

Beyond the base, your differentiators are what make the offer shine:

  • Equity Explained Clearly: For engineers, especially at a startup, equity can be a huge motivator. Don't just throw out a number of options. Walk them through the current valuation, the vesting schedule, and the potential upside in plain language they can understand.
  • Performance Bonuses: If you offer bonuses, spell out the structure. Is it tied to individual performance, company targets, or a mix of both? Any ambiguity here breeds mistrust.
  • Comprehensive Benefits: Health insurance is table stakes. What else have you got? Be sure to highlight perks like mental health support, generous parental leave, and wellness stipends.

A great offer anticipates a candidate's questions. It should be a comprehensive document that clearly outlines every component of their compensation and benefits, leaving no room for confusion or doubt.

Highlighting the Non-Monetary Perks That Matter

Often, the things that truly seal the deal have nothing to do with money. These are the perks that tap directly into an engineer's desire for growth, autonomy, and a decent work-life balance. When you're presenting the offer, get excited about these benefits.

Your offer conversation should absolutely touch on:

  • Professional Development Budget: A dedicated budget for conferences, courses, and certifications is a tangible investment in their career growth.
  • Flexible Work Arrangements: Whether it’s fully remote, a hybrid model, or flexible hours, this is a massive selling point that shows you trust your team.
  • The Right Tools: Let them know they’ll get the best hardware and software to do their job. Nobody wants to spend their day fighting a slow laptop.

These aren't just line items; they're part of your company's story. They communicate a culture that sees its people as more than just lines of code.

Mastering the Art of Transparent Negotiation

Negotiation shouldn't feel like a battle. It should be a final, collaborative conversation to make sure everyone feels valued and is genuinely excited to move forward. The key is to approach it with transparency and a real desire to understand what truly motivates the candidate.

Instead of just demanding a number, try to get to the "why" behind their request. Are they trying to match a competing offer? Worried about the cost of living? Or do they place a higher value on a specific benefit you hadn't considered?

A Better Negotiation Flow

  1. Present the Full Offer Verbally: Before you email anything, get them on a call and walk through every detail. This personal touch lets you add context and read their initial reaction.
  2. Listen First: If they come back with a counter, don't jump to conclusions. Ask clarifying questions to understand what their priorities really are.
  3. Know Your Levers: Be prepared with what you can and can't adjust. Maybe the base salary is fixed, but you could offer a signing bonus or an extra week of vacation.
  4. Move Quickly: Once you know what they need, get a revised offer out the door within 24-48 hours. Speed shows they’re a top priority.

This final stage is your last chance to prove that your company is the right place for them. A thoughtful, competitive, and transparent offer process builds the trust needed to kick off a successful partnership from day one.

Onboarding for Success and Driving Long--Term Retention

Making the hire is a huge milestone, but it’s far from the finish line. The real measure of your recruiting success isn’t just filling the role; it's how quickly that new engineer becomes a productive, happy member of your team and—most importantly—how long they stick around.

A killer onboarding process is the bridge between a great candidate experience and a fulfilling employee experience. Retention isn't something you worry about a year down the road. Its foundation is poured in the first 90 days. A structured, thoughtful onboarding plan shows new hires you were expecting them and are invested in their success from day one. This goes way beyond just handing over a laptop and a list of accounts.

Designing a High-Impact First Week

The first week is all about building connections and context, not pushing code. A new engineer’s first few days should be carefully planned to make them feel welcomed, not overwhelmed. Throwing them into the deep end with technical debt or a complex codebase is a surefire way to trigger anxiety and disengagement.

Instead, aim for a balanced agenda that sets them up for success:

  • Make it Human: Get one-on-ones on the calendar with their direct manager, their assigned mentor, and key people on their immediate team. It's also smart to schedule brief intro chats with the cross-functional partners they’ll be working with.
  • A Deep Dive on Systems and Culture: Walk them through the development environment, the CI/CD pipeline, and key architectural diagrams. Just as important, talk about your engineering principles, how your team communicates, and the norms around code reviews and post-mortems.
  • Lock in That First Small Win: By the end of the week, they should tackle a small, low-risk task. This could be fixing a tiny bug, updating some documentation, or adding a minor test. The goal isn't massive impact; it's getting them familiar with the commit and deploy process. It’s about giving them that early taste of contribution and success.

Creating a Thriving Engineering Environment

Once a new engineer is settled, your focus needs to shift from onboarding to long-term retention. Keeping top talent isn't about flashy perks; it's about creating an environment where they can do their best work. This is the real outcome of a healthy engineering culture.

For many teams, especially remote or distributed ones, getting this right is a constant effort. We dive deeper into specific frameworks for virtual success in our guide on how to onboard remote employees.

Long-term retention is a byproduct of a culture that fiercely protects engineers' time for deep work, provides psychological safety to take risks, and offers clear pathways for growth.

An environment that truly fosters retention has a few non-negotiable elements.

Fostering Psychological Safety

Engineers produce their best work when they feel safe to experiment, ask questions, and even fail without pointing fingers. Psychological safety is when a junior dev feels comfortable questioning a senior’s approach in a code review, or when someone can admit they don’t understand a concept without feeling incompetent. You build this through blameless post-mortems and by having leaders who model vulnerability themselves.

Protecting Deep Work

You hired engineers to solve complex problems, and that requires long, uninterrupted stretches of focused time. A culture that constantly peppers them with meetings, Slack pings, and "quick questions" is actively sabotaging their productivity and job satisfaction.

  • Establish "no meeting" blocks on the calendar.
  • Promote asynchronous communication for anything that isn't urgent.
  • Empower engineers to decline meetings that lack a clear agenda or purpose.

This simple act shows a fundamental respect for the nature of their work and is one of the most powerful retention tools you have.

Providing Clear Career Paths

Talented engineers are ambitious. If they can’t see a future for themselves at your company, they’ll start looking for one somewhere else. This means having well-defined career ladders for both individual contributor (IC) and management tracks.

Regular career conversations—totally separate from performance reviews—should be standard practice. These talks should focus on their long-term goals and what skills they need to develop to get there. It’s about making sure their personal growth is in lockstep with the company's trajectory.

Measuring What Matters in Your Recruiting Process

Two professionals collaborate, reviewing data on a tablet with a 'FIRST 90 DAYS' wall sign.

If you aren't measuring your recruiting efforts, you can't realistically improve them. To build a hiring machine that scales, you have to move beyond gut feelings and start tracking the Key Performance Indicators (KPIs) that truly signal the health of your pipeline.

This is what separates a professional talent function from an amateur one. The right data helps you pinpoint bottlenecks, adjust your strategy, and ultimately win the long-term war for technical talent. Is a low offer acceptance rate a compensation issue, or is a long time-to-fill signaling a broken interview stage? Your data holds the answers.

Key Metrics for Engineering Recruitment

While you can track dozens of data points, a few core KPIs give you the most bang for your buck when hiring engineers. Focusing on these ensures you’re monitoring what actually moves the needle, not just chasing vanity metrics.

  • Time to Fill: This is the total number of days from when a job is officially opened to when an offer is accepted. A long Time to Fill can kill your momentum and often means losing top candidates to companies that move faster.
  • Source of Hire: This metric tells you exactly where your best candidates are coming from. Is it employee referrals? Direct sourcing on GitHub? Or a specialized platform like DataTeams? Knowing this helps you double down on the channels that deliver the highest ROI.
  • Offer Acceptance Rate: Calculated as (Number of Offers Accepted / Number of Offers Extended) x 100, this is a powerful indicator of how competitive your offers are. A low rate can point to problems with compensation, culture, or the overall candidate experience.

Your recruiting data is a story waiting to be told. A high Time to Fill paired with a low Offer Acceptance Rate from your top sourcing channel is a clear signal that something in your interview or offer stage is pushing great candidates away.

Turning Data into Actionable Insights

Just collecting data isn't enough—the real value is in using it to make smarter decisions. Analyzing these metrics helps you diagnose specific problems in your hiring funnel and implement targeted fixes.

For a deeper dive, exploring resources on understanding time to hire metrics is a great place to start. This single metric often exposes downstream issues across the entire recruitment lifecycle.

Let's imagine your Time to Fill for a Senior Backend Engineer role is 65 days, which is well above the industry average. After digging into the numbers, you might find that candidates are spending an average of 15 days stuck in the take-home challenge stage. That's an immediate, obvious bottleneck.

Is the challenge too long? Is your team too slow to review submissions? The data gives you a clear starting point for investigation, which is far more effective than just guessing. You can find a full breakdown of this crucial KPI in our guide to improving your time to hire metrics.

Defining Quality of Hire

Here's the tricky one: Quality of Hire. It’s arguably the most important metric, but it's also the hardest to quantify. This KPI tries to measure the value a new employee brings to the company, making it the ultimate test of your hiring process.

Measuring it usually involves combining several data points after the hire is made:

  1. Performance Review Scores: How is the new hire rated in their first 6-12 month performance reviews?
  2. Hiring Manager Satisfaction: Are you surveying managers to gauge their satisfaction with the new hire's performance and team fit?
  3. Retention Rate: Do your new engineers stick around for the long haul?

These are lagging indicators, but they provide the ultimate feedback loop. A strong Quality of Hire validates your entire recruitment framework, from the initial job description all the way to the final offer.

Your Engineering Recruiting Questions, Answered

When you're in the trenches trying to hire great engineers, the same questions tend to pop up again and again. Getting them answered clearly can mean the difference between landing your dream candidate and watching them accept another offer.

How Long Should an Engineering Hiring Process Take?

You need to move fast. From the first conversation to a signed offer, your goal should be to wrap things up within 3-4 weeks. The market for top engineers is incredibly competitive, and the best ones are often juggling multiple offers.

If your process drags on, it sends a bad signal. It can make your company look inefficient or indecisive, and that's a quick way to lose out on your top choice. Keep the feedback loops tight and be ready to make a decision.

What Are the Biggest Red Flags to Watch For?

Technical skills are table stakes. What you really need to look out for are the more subtle warning signs.

Be wary of candidates who get vague when talking about past projects, have a habit of blaming others for failures, or don't seem genuinely curious about the actual technical problems your team is trying to solve. An engineer who can’t walk you through their thought process in an interview probably won't be a great collaborator or communicator on the job.

One of the biggest red flags for me is when a candidate is more excited about the free lunch than the technical challenges. Real passion for the work is what separates a good hire from a great one.

How Can a Small Company Compete With Big Tech?

You can't win a bidding war with Google, so don't even try. Instead, play a different game. Small companies and startups have unique advantages that you need to put front and center.

Talk about the immediate and tangible impact an engineer will have on the product. Sell them on the opportunity to work on a modern tech stack without the soul-crushing bureaucracy of a corporate giant. Offer meaningful equity. Show off your collaborative culture. For the right kind of engineer, the chance to learn faster and take on real ownership is far more valuable than a slightly higher salary.


Ready to stop searching and start hiring elite technical talent? DataTeams connects you with the top 1% of pre-vetted data and AI professionals, delivering full-time hires in 14 days or less. Find your next great engineer today.

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